WellSpring Counseling – Billing Administrator

JOB TITLE: Billing Administrator

SUPERVISOR: Office Manager and Clinical Director

GOAL: To advance the mission of WellSpring Counseling, a subsidiary affiliate of Central Ohio Youth for Christ, by overseeing the billing, payroll and insurance aspects of WellSpring Counseling.

KEY OBJECTIVES:

• Responsible to oversee insurance billing
• Responsible to oversee patient billing and collection
• Responsible to assist with payroll responsibilities as needed
• Responsible for financial reporting and data collection
• Responsible to fulfill staff spiritual responsibilities

SPECIFIC DUTIES

Responsibilities include but are not limited to the following:

Oversee Insurance and Medicaid Billing:

• Filing insurance claims in a timely manner
• Follow up with rejected claims from insurance companies
• Provide additional insurance billing support as needed
• Learn how to effectively and efficiently bill Medicaid claims
• Learn WellSpring billing systems and procedures

Patient Billing:

• Follow up with open client balances in a timely manner
• Provide prior authorization support for clients as needed

Payroll Support:

• Provide COYFC finance department with accurate payroll reporting each pay period
• Coordinate with Office Manager on how to maintain and accurately update payroll information for each clinician and the whole practice each pay period
• Make timely bank deposits and transactions for WellSpring Counseling

Data and Reporting:

• Monitor and regularly run insurance aging reports for WellSpring and COYFC finance team
• Monitor and regularly run patient aging reports for WellSpring and COYFC finance team
• Provide additional assistance with billing data and reporting to Clinical Director, Office Manager, and COYFC finance team as requested

Spiritual Responsibilities:

Because COYFC its affiliates and subsidiaries are part of the same faith-based organization, we share a faith infused mission and set of values. Therefore, we require all employees to embrace and consistently apply Biblical beliefs and practices at work and outside of work (as summarized in the Statement of Faith and Mission) and to represent the Character of Christ to the broader community (as summarized in our “Living the life of a leader” Code of Conduct).

• Be ready and willing to lead and contribute to distinctly Christian activities as needed.
• Infuse prayer for God’s guidance and wisdom into the culture of WellSpring for the organization as a whole as well as for day-to-day work.