Position Summary

Office Manager / Administrative Assistant

Position Summary

The Office Manager / Administrative Assistant is a part-time leadership support role that requires strong organizational skills, relational communication, administrative excellence, and a heart for ministry. This individual will help create healthy operational systems that allow Heartland Youth For Christ to effectively reach young people with the hope of Jesus.

This role supports the daily administrative and operational functions of the organization, helping maintain a healthy ministry culture while ensuring excellence in communication, organization, reporting, scheduling, and office management.

This position works closely with the Executive Director and ministry staff to support the mission and vision of Heartland YFC through operational stewardship and relational leadership.

This role is part-time at approximately 20 hours/week.

Essential Functions

Administrative Operations (40%)

Manage daily office operations and administrative systems
Coordinate calendars, meetings, scheduling, and organizational communication
Assist with donor records, data entry, reports, and database management
Maintain organized digital and physical filing systems
Prepare documents, spreadsheets, ministry reports, and correspondence
Help coordinate staff meetings, board meetings, and ministry events
Manage office supplies, inventory, and general office upkeep
Assist with volunteer and staff onboarding paperwork and processes
Support communication with churches, donors, volunteers, and ministry partners
Help maintain compliance with YFC administrative standards and processes

Financial & Organizational Support (30%)

Assist with receivables, payables, expense tracking, and financial organization
Support budgeting processes and reporting preparation
Help track grants, sponsorships, donations, and event-related administrative tasks
Coordinate record keeping and reporting needs for ministry operations
Assist with maintaining accurate donor and ministry data

Staff & Ministry Support (20%)

Support ministry staff with administrative and logistical needs
Help create systems that allow ministry leaders to focus on relational ministry
Assist with volunteer onboarding and compliance
Participate in staff meetings, prayer times, and organizational planning
Serve as a relational and encouraging presence within the ministry team
Help maintain a healthy, vibrant office culture rooted in Christ

Communication & Project Coordination (10%)

Assist with internal communication and ministry coordination
Help organize projects, timelines, and operational priorities
Ensure follow-through on administrative tasks and deadlines
Communicate clearly and professionally with staff, volunteers, donors, and community partners

Spiritual Responsibilities

Seek God’s guidance and wisdom through prayer and devotion
Participate in regular times of prayer, worship, and spiritual encouragement
Model empathy, humility, and care for others
Uphold and represent the mission, values, and Statement of Faith of YFC
Live a Christ-centered lifestyle that reflects integrity and spiritual maturity

Position Requirements

Knowledge & Skills

Loves Jesus and has a personal relationship with Him
Passionate about the mission and vision of Youth For Christ
Highly organized and detail-oriented
Strong communication and interpersonal skills
Able to manage multiple responsibilities and deadlines
Self-motivated with strong follow-through
Friendly, professional, and relational
Able to work collaboratively with staff, volunteers, and community partners
Comfortable learning and utilizing technology and administrative systems
Strong written and verbal communication skills
Demonstrates discretion, wisdom, and professionalism

Preferred Skills & Experience

Experience in administrative support, office management, nonprofit operations, or related work
Familiarity with Google Workspace, Canva, donor databases, spreadsheets, and organizational systems
Experience in ministry or nonprofit environments preferred
Ability to adapt in a fast-paced ministry environment

Required Skills & Experience

High school diploma or equivalent
Ability to work in the office throughout the week (some tasks can be done remotely, but not all)

Cultural Attributes

Our cultural attributes are not about competency alone. They reflect obedience to the call of Christ on our lives. We believe spiritually healthy adults foster healthy ministry and healthy relationships.

We place a strong emphasis on developing and equipping a Christ-centered life marked by:

• Enduring Humility

• Relentless Trust

• Joyful Camaraderie

• Courageous Faithfulness

• Kingdom-Inspired Diversity

Employment Classification

Part-Time (Approximately 20 Hours/Week)
Hourly Position
Flexible scheduling with occasional nights and weekends depending on fundraisers/events

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

Apply