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Ministry Advancement Administrator



Job Type


Posted On

May 25, 2024





Location / Chapter

YFC USA National Service Center




40 hrs/week


Position Summary

Position Summary

The purpose of this position is to assist in fulfilling the mission of the Ministry Advancement team defined as follows: Through faithfully abiding together, we provide excellent team leadership in our teams that can be replicated locally for the purpose of mission fulfillment. We provide Godly relational leadership within our department, our Leadership Teams, and with the field. This includes vision and strategic leadership, excellent equipping, and relevant resourcing. 

Essential Functions

Administrator for Ministry Advancement

  • Provide support for initiatives, projects, and tasks for the Ministry Advancement Department
  • Coordinate schedules, appointments, and other administrative tasks for Ministry Advancement team
  • Coordinate and process Ministry Advancement expenses/reimbursements 
  • Serve to communicate with and respond to YFC USA paid Field Staff across the country

Coordinates Administrative Service for Ministry Advancement teams such as:

  • Facilitate travel needs for Ministry Advancement individuals and group meetings (securing meeting spaces, arranging flights, car rentals, hotels, driving directions, meals etc.) 
  • Support project, equipping & resource development work 
  • Create and coordinate communication from the department around each National Ministry model and other emerging field support for our department.
  • Create detailed reports to track department’s progress
  • Serve as an active and contributing member of the Ministry Advancement Division administrator team

 Facilitate Creation of Excellent Resources:

  • Provide a detailed eye for editing and layout of written resources
  • Have experience in graphic design and document layout
  • Create communication for upcoming events, trainings, or resources


  • Detail oriented 
  • Strong listener, desire to support a leadership team administratively to accomplish department objectives
  • Excellent written communicator
  • Comfortable following through with repetitive tasks (keeping notes, scheduling appointments, drafting reports) with high levels of excellence
  • Pleasant and kind person who enjoys working with different personalities and leadership styles
  • Can anticipate needs and follows through with all assigned tasks in a timely manner
  • Ability to respond to changing departmental needs

General Responsibilities:

  • Edit and format ongoing training resources including online content and event content
  • Oversee the graphic design process for the department
  • Foster a culture of Continual Improvement in Ministry Advancement by helping to analyze feedback from events, resources, and trainings
  • Provide support for initiatives, projects, and tasks for the team as assigned
  • Coordinate support and alignment with organizational policies, divisional general practices, and strategic plan governance
  • Team Player: Ready and willing to help further the cause while maintaining a positive attitude.
  • Travel to several key events as needed.


  • Fluency in Microsoft Office 365
  • Graphic Design 
  • Proof Reading and Document Editing
  • Managing large email lists and promotional emailing systems
  • Video Editing (optional)
  • Salesforce (optional)

Credentials Required & Preferred Education:

  • Associates degree or bachelor's degree

Spiritual Responsibilities:

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.
  • YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

Fundraising Responsibilities:

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Position Requirements

Knowledge & Skills

Willing to demonstrate and/or possesses the following:  

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).  
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).  
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie). 
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness) 
  • Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).    
  • Superior verbal and written communication skills 
  • Proactive 
  • Excellent interpersonal, analytical, and organizational skills 
  • Ability to work effectively with board members, staff members, volunteers, consultants, and donors/prospects 
  • Energetic, self-motivated, detail-oriented, flexible, and adaptable with a sense of humor, able to multi-task and work independently in a small, hands-on work environment 
  • A team player with an attitude of service and ability to motivate others. 
  • Computer fluency in MS Office suite 

Physical Requirements:

Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential.  Sitting for extended periods is common. Hearing and vision within normal ranges is essential for day-to-day conversations, to receive ordinary information, and to prepare or inspect documents. We are committed to providing reasonable accommodations to enable individuals with disabilities to perform essential functions.  


Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, handheld devices, copy machine, and computer printer.   


No heavy lifting is expected, though occasional exertion of up to 10 lbs. of force may be required. Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies. 


The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal. 


Our comprehensive benefits package includes: 

  • Vacation time 
  • Sick time 
  • 13 paid holidays 
  • Paid week off between Christmas and New Years 

Health & Welfare Benefits (Voluntary Enrollment):

  • Medical  
  • Dental  
  • Vision  
  • Supplemental Accident

Health & Welfare Benefits (Company Sponsored):

  • $600 Health Savings Account (HSA) YFC contribution*
    • Must be enrolled in an eligible plan and amounts are prorated based on hire date
  • 403b up to a 3% match
  • Access to One America EAP Services
  • Company paid Short Term Disability, Long-Term Disability and Life/AD&D

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.