The Leadership Formation Administrator provides essential administrative support for initiatives, projects, and tasks within the Leadership Formation Department. This role requires strong organizational skills, attention to detail, and the ability to manage logistics efficiently while supporting the department’s communication and training efforts. Multimedia capabilities, such as editing written content and graphic design, are desirable.
Essential Functions
Administrative Support:
- Provide comprehensive administrative support for Leadership Formation initiatives, projects, and tasks.
- Prepare detailed reports to track department progress and project outcomes.
- Assist in planning and executing group meetings, ensuring all logistical needs are met.
- Support project, equipping, and resource development efforts to enhance Leadership Formation initiatives.
- Manage department communications related to in-person events and coordinate necessary arrangements.
Content & Multimedia Support:
- Edit and refine written content to ensure clarity, consistency, and engagement.
- Assist in designing graphics and visual materials to support department initiatives, training resources, and communication efforts.
- Collaborate with the team to develop digital resources for leadership formation and staff development.
Primary and Secondary Steward Responsibilities:
Employees may be assigned a Primary Steward of any of the following:
- Volunteer(s)
- Donor(s)
- Vendor(s)
- Chapter(s)
- Process, Standard and Best Practices (PSBPs)
Specific assignments for the Primary Steward will be listed in the Task List.
All Employees are assigned the role of Secondary Steward, which plays a supporting role to the Primary Steward to serve a chapter in a specific way, for a specific timeframe as determined by the Primary Steward. Secondary Stewards can be assigned to focus on specific management issues like YFC compliance, legal, risk, strategic planning, fund development coaching, staff development coaching, new ministry site development, process stewardship or a variety of other equipping roles.
Spiritual Responsibilities:
Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.
As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:
- Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
- Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
- Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
- Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.
Additionally, YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.
Fundraising Responsibilities:
All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.
For Affiliate and Chapter Staff: YFC may attach a minimum fundraising goal to certain projects, activities, departments, or individuals.
Position Requirements
Knowledge & Skills
Desired Skills & Additional Contributions:
- Ability to film, edit, and produce short video pieces for training, equipping, and promotional purposes.
Qualifications & Skills:
- Strong organizational and administrative skills with exceptional attention to detail.
- Experience in editing written content for clarity and effectiveness.
- Ability to coordinate multiple projects simultaneously while maintaining quality and efficiency.
- Excellent communication and interpersonal skills, with the ability to support a national team.
- Proficiency in Microsoft Office Suite and other administrative tools; familiarity with Adobe Photoshop, Canva, or similar design platforms is a plus.
- Some travel is required for this role.
This role is ideal for someone who thrives in administrative coordination, enjoys working behind the scenes to ensure smooth operations, and has an eye for detail while supporting a mission-driven team.
Willing to demonstrate and/or possesses the following:
- Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
- Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
- Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
- Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
- Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).
- Superior verbal and written communication skills
- Proactive
- Excellent interpersonal, analytical and organizational skills
- Ability to work effectively with board members, staff members, volunteers, consultants, and donors/prospects
- Energetic, self-motivated, detail-oriented, flexible, and adaptable with a sense of humor, able to multi-task and work independently in a small, hands on work environment
- A team player with an attitude of service and ability to motivate others.
- Computer fluency in MS Office suite
Credentials Required & Preferred Education:
- Associates or bachelor’s degree
Physical Requirements:
Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for day-to-day conversations, to receive ordinary information, and to prepare or inspect documents. We are committed to providing reasonable accommodations to enable individuals with disabilities to perform essential functions.
Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer.
No heavy lifting is expected, though occasional exertion of up to 10 lbs. of force may be required. Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies.
The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.
Travel Requirements:
EOE Statement
Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.
YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.
We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.
We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.