Grant Coordinator

GOALS:  

To advance the social and spiritual mission and vision of Central Ohio Youth For Christ by providing a high quality program for increasing grant income, managing funded grants, and reporting results to funders.

KEY OBJECTIVES

• Identifying existing and new potential funding opportunities from private, corporate, and government entities. 
• Ensure high quality grant submission
• Support successful grant implementation
• Administrative coordination of grant details and deadlines
• Actively embrace spiritual commitments and responsibilities
• Other duties as assigned

Responsibilities include, but are not limited to, the following:

SPECIFIC DUTIES

• Identify Grant Opportunities
• Consistently research new opportunities for grants related to existing or proposed programs operated by Central Ohio Youth for Christ, its subsidiaries and its affiliate, Gracehaven (hereafter referred to COYFC)
• Qualify new opportunities and prioritize best fits via prescribed measures.
• Work with existing teams within COYFC to garner and support for a particular grant opportunity prior to submitting grant application
• Attend grant workshops and information sessions regarding qualified grant opportunities
• Make personal contact with funder (whenever possible) prior to grant submission to review our intent for our proposal and ensure it aligns with the funder’s priority
• Maintain relational engagement with grant prospects and donors to stay connected to the mission. This could include invitations to COYFC events or 1-1 relational meetings.

Ensure High Quality Grant Submission

• Ensure all RFP’s are fully read, and all expectations and requirements can be met by our team if the grant were approved.
• Work with appropriate team within COYFC to ensure that the program being funded by the grant fits well with their objectives and capacity to complete the work
• Enlist aid as needed to refine the work plan and budget to eliminate gaps between grant commitments and existing policy/procedure
• Take lead responsibility in writing the grant consistent with the work plan and goals agreed upon with the COYFC team.
• Ensure all required supporting documentation is included, accurate and up to date
• Ensure grant applications are submitted on time

Grant Implementation

• Ensure access to full and clear award information and restrictions prior to implementation
• Ensure a clear leadership and management responsibilities for each grant with agreement from staff to be involved
• Develop a timeline of grant work and reporting deadlines
• Ensure the Finance department has needed accounting categories to track the grant spending as required by the funder
• Ensure milestone reporting and/or billing is completed on time in alignment with the grant plan. 
• Address gaps in performance or spending required
• Ensure final reporting is submitted internally to COYFC leaders as required

Administrative Coordination

• Identify all elements of the grant making cycle for current grants (submission for deadlines, reporting deadlines, etc.) and ensure they exist on a grant calendar
• Ensure that workload conflicts between new grant opportunities and existing grant responsibilities are managed well
• Maintain easily accessed records for all funders researched, grants submitted, grants approved, management processes and reports
• Ensure adequate tools and resources exist for researching new grant opportunities as well as managing information
• Maintain a Grants Manual that includes policies, step by step standardized processes, and reporting forms to the Grants Department
• Participate in supervision, staff meetings, and other meetings as required
• Serve as “point person” for monthly grant management, new kick-off and continuing re-boot award, meetings with ministry and finance department representatives

Spiritual Responsibilities:

• Because COYFC and its subsidiaries are a part of the same faith-based organization and share a faith mission and set of values, we require the individual filling this role to fully embrace our statement of faith and code of conduct.
• Participate in staff prayer meetings and able to contribute as appropriate
• Pray for, and be able to winsomely represent the beliefs and values of our faith community to prospective funders.
• Ensure that the faith based nature of our organization and mission is represented with clarity and integrity to potential funders
• Ensure funded projects for faith neutral activities do not commingle funds with faith based activities or redirect funds toward faith based activities
• Ensure faith neutral funders and all government funders have certainty that their funds are not used for faith neutral activities