Events Lead

The Events Lead ensures the successful delivery of all events within YFC’s national event portfolio. The role provides strategic, operational, and fiscal leadership for a diverse portfolio of small, mid-size, and large national events that often overlap and sit in different phases of development. This requires strong prioritization, disciplined coordination, and the ability to integrate mid-cycle requests without disrupting delivery. The Events Lead holds year-round stewardship of all event budgets—including forecasting, analysis, and monthly reporting in partnership with Finance—and oversees the facilities budget for the Solomon Building to ensure resources effectively support building operations and event execution. This position requires a leader who can navigate shifting priorities, steward resources with integrity, and uphold organizational goals while driving excellence across all events.

Essential Functions

Event Leadership

• Lead the established event priorities and ensure all event planning and execution align with organizational objectives and approved event charters.
• Provide direct supervision to the Events Engagement Specialist (who also serves as the Building Host/Guest Experience Coordinator) and the Events Administrator, ensuring clarity of responsibilities across national events, local events, onsite meetings, and building operations.
• Cultivate a healthy team environment where YFC’s cultural attributes are consistently demonstrated and where collaboration, transparency, and mutual support thrive.
• Oversee the execution of all assigned national events in accordance with strategic directives, established processes, and defined scopes.
• Apply continual improvement practices, demonstrating event agility, adaptability, and the ability to scale events appropriately to meet organizational needs.
• Assign minimum essential matrixed personnel for event delivery in alignment with event charters, coordinating with the Division VP as needed for staffing decisions.
• Ensure the Events Engagement Specialist, Events Administrator, and all matrixed personnel are accurately assigned to tasks and responsibilities according to established project procedures.
• Mitigate risk through coordinated engagement with Risk and Legal, accurately documenting identified risks and ensuring rigorous contracting and compliance procedures are upheld.
• Coordinate and execute multiple events simultaneously, managing varying scopes, timelines, and stakeholder groups while maintaining alignment with strategic directives and organizational standards.

Financial Leadership

• Draft and maintain the budgets for all assigned events, carrying year-round fiscal stewardship including forecasting, variance analysis, reconciliations, and structured monthly reporting rhythms with Finance.
• Maintain appropriate staffing levels (Events Engagement Specialist and Events Administrator) based on event cycles and ongoing budget responsibilities.
• In coordination with Risk and Legal, solicit, negotiate, and ensure adherence to all contracts and vendor agreements.
• Proactively adjust revenues and expenses to ensure net objectives are upheld without compromising event quality.

Event Management

• Ensure tasks related to national events, local events, internal meetings, and room reservations are level-loaded appropriately across departmental staff and matrixed personnel.
• Simultaneously manage tasks across multiple active event cycles, incorporating shifting priorities and mid-cycle needs while maintaining operational accuracy and continuity across the department.
• Provide oversight, coaching, and direction for workflows related to internal meeting coordination, onsite event logistics, and reservation processes managed by the Events Engagement Specialist.

Long Term Planning

• Forecast event sequencing, departmental needs, and resource allocation 3–5 years ahead to support sustainable staffing, budget pacing, and long-term organizational objectives.

Solomon Building Oversight

• Provide oversight of the facilities budget, ensuring all expenditures align with organizational priorities and financial expectations, in partnership with Finance.
• Oversee building operations managed by the Specialist, including room reservations, tenant relations, daily guest experience, and coordination of onsite meetings and medium-sized internal events.
• Ensure effective communication with contractors and facilities partners, including oversight of inventory, building support, maintenance, and scheduled inspections.
• Partner with the Specialist to strengthen tenant and guest experiences through consistent service, process improvements, and innovative solutions.
• Ensure adherence to established processes for logistics, technology support, and mail handling to maintain building-wide operational efficiency.
• Provide oversight of the facilities budget and ensure all expenditures align with organizational priorities and financial expectations.
• Collaborate with Risk and Legal to identify and mitigate risks related to building operations, guest experience, and onsite events.

Support of the National Service Center and Strategic Plan

• Lead or contribute to matrixed work as assigned.
• Abide by all deadlines and procedures.
• Complete routine tasks (task lists, systems usage, performance reviews, budget processes, etc.)
• Ability to learn and apply Christ-Centered Design Thinking and innovation practices to iterate and refine events based on empathy-gathering, user feedback, and end-user needs.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Additionally, YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA. 

YFC Cultural Attributes

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. 

Our leaders are expected to be willing to demonstrate and/or possesses the following:

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
• Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
• Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity). 

Fundraising Responsibilities:

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts. 

For Affiliate and Chapter Staff: YFC may attach a minimum fundraising goal to certain projects, activities, departments, or individuals.

Budget Responsibilities:

A Budget Manager is responsible to align all financial resources to the YFC/USA strategic plan in accordance with the delegation and direction of the Division Head. The Budget Manager is responsible for coding, approval and financial decision-making for their assigned Division, Department and/or Action Plan budget. When a budget is overfunded or underfunded, the Budget Manager is responsible to course correct though YFC’s MCCR process.