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Event Coordinator

Where

Silverdale, WA

Job Type

Part-Time

Posted On

May 25, 2024

Classification

Non-Exempt

Category

Marketing & Communications

Location / Chapter

West Sound Area

Compensation

20

Hours

20

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Position Summary

Essential Functions

  • Works directly with the Executive Director in association with the Development Director and Marketing Assistant to execute and manage the annual fundraising auction, including recruiting sponsors.
  • Upholds active and positive relationships with a variety of outside organizations and sponsors in conjunction with the Development Director.
  • Aligns event goals with the broader, strategic fundraising goals and mission of the organization, ensuring events are fully maximized for the fundraising and sponsorship potential.
  • Negotiates contracts, discounts and in-kind contributions with event vendors.
  • Works with the Executive and Development Teams to create and monitor budgets and prepares comprehensive analysis of events, live and silent auction performance, raise the paddle contributions, etc.
  • Works with the Communications Team to develop promotional materials, videos, branding advertising, and digital strategy for events.
  • Serves as on-site point of contact during the event and provides training to staff and volunteers as needed.
  • Completes post-event wrap-up including evaluation of all event elements, recommendations for improvement, donor reports and acknowledgements, and reconciliation of budget and vendor payments.
  • Works with development and financial staff to ensure accurate financial coding and gift acknowledgement.
  • Inventory and supply management: take detailed inventory of supplies and assist in ordering/procuring supplies needed.
  • Data entry: record information about guests, vendors, donors, and volunteers in donor database (training provided).
  • Raffle procurement and organization: request in-kind donations from local businesses for raffle items. Develop a plan to track and organize donations for the event. 
  • Lead team of volunteers and staff at the event, along with day-of setup, technology management, overseeing activity and troubleshooting, as well as tear down.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

YFC Cultural Attributes

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Position Requirements

Knowledge & Skills

  • Excellent administrative, oral and written communications.
  • Comfortable interacting with the public in person and on the phone.
  • Able to ask people and businesses for donations with proactive follow-up (donations, participation, etc.)
  • Maintain attention to detail.
  • Ability to work both independently and collaboratively in a team environment

Experience

  • Experience in event planning and events management required (non-profit experience a plus.)
  • Experience with databases helpful
  • Experience in auction procurement a plus

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Benefits

  • Accumulative PTO

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.