Donor Processor/Admin Assistant

Position Summary

The Donations Processor exists to advance the mission of Greater Iowa Youth For Christ by serving as a donations processor for the GIYFC Chapter in addition to providing administrative support.

The Development Assistant exists to advance the mission of Greater Iowa Youth For Christ by serving as administrative support for the Development Staff and Ministry staff with development-related activities.

Qualified candidates must have a heart for serving others, be detail-oriented, comfortable with basic math, be organized, and a self-starter. Additionally, this candidate must possess strong relational skills and be proficient in both written and verbal communication

Donations Processing

Oversee the donation receipting process for all donations
Responsible for mail merging, printing, and prepping of all donation receipts
Ensure that donors who prefer electronic receipts receive them from the software in a timely manner
Accurate record keeping and organizational skills
Review the accuracy of receipts and report the completion of receipts
Work closely with the COO & Bookkeeper to understand general ledger codes for income and expense coding
Pick up and deliver documents from Hogan Hansen
Pick up and drop off mail at the USPS in Mason City
Deliver bank deposits to First Citizens Bank and NSB Bank in Mason City
Regular communication with GIYFC’s assigned accountant at Hogan Hansen

Administrative and Office Management

Meet, greet, and direct visitors
Answer telephones and take messages
Answer emails, scan documents, and provide website correspondence
Complete filing duties (digital and physical files)
Assist with administrative projects: chartering, surveys, database information, birthday and thank you cards, promotional materials, Christmas ornaments, donor gifts, and mailings
Assist with special events/projects: Comedy Cafe, Peaches, Be the Story, bulk mailings and Newsletters
Attend training opportunities and staff retreats/conferences when appropriate
Managing the YFC Master Calendar

Cross-Trained on the Following Duties to cover absences (included in the 10% Administrative)

Process accounts payable
Assist with managing the student, volunteer, staff, and donor databases
Assist with managing current information on the YFC website/Impact
Assist in Facility reservations/bookings
Assist with monthly financial report distribution to staff
Order and manage office supplies, equipment, and ministry-related inventory
Manage and facilitate mailings
Order and manage building cleaning supplies and assist with general facility upkeep
Oversee the weekly cleaning staff
Tidy up the front office, kitchen, and boardroom on an as-needed basis
Maintain the storage room just off the kitchenette

Development Administrative Support

Assist Development and Ministry staff with specialized administrative tasks, that are tailored to specific staff members, for the purpose of securing appointments with current and prospective ministry partners.
- Call, text, or email prospective and current ministry partners to set appointments for development and ministry staff members
- Review multiple Google Calendars to determine when appointment times are available for the primary staff member and for any accompanying development or ministry staff members
- Collaborate with potential and current ministry partners to establish an appointment date/time/place that is suitable to all parties
- Communicate frequently with development and staff members regarding upcoming appointments (names, dates, times, and locations)
- Participate in weekly development meetings as needed
- Assist with Grant Writing duties as needed

Position Requirements

Excellent interpersonal relationship skills, excellent verbal communication and writing skills.
Excellent organizational skills.
Ability to present oneself professionally via telephone, text, or email.
Ability to use tact, excellent judgment, and discretion.
Knowledge of Google Calendar, spreadsheets, email, and data entry.
Excellent attention to detail
Ability to establish positive, effective, and appropriate working relationships with a wide variety of individuals throughout the organization.
Must be able to sign/agree to our statement of faith and code of conduct

Credentials Required & Preferred Education

HS Diploma required
Proficient in Microsoft Suite
Minimum 1 year of experience working in an office environment.

Benefits

Employee Benefits: As a part-time employee of Greater Iowa Youth for Christ, you will be eligible to participate in several company-sponsored benefits:

Paid Personal Leave (PPL) – accrued weekly based on the number of hours worked each week.
Sick Leave – accrued weekly based on the number of hours worked each week.
Matching retirement funds up to 3% of gross wages through a Simple IRA account of your choosing
Flexible work schedule
A provided cell phone line or phone, or up to a $50 cell phone monthly reimbursement

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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