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Administrator

Where

Remote

Job Type

Part-Time

Posted On

January 20, 2025

Classification

Non-Exempt

Category

Marketing & Communications

Location / Chapter

Montcalm Mecosta Counties Area

Hours

20

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Position Summary

 

Administrative & Communications specialist

Position Description

 

General Description:

Provide leadership for operations of Youth for Christ office and provide assistance to the Executive Director in key result areas of YFC. Because Youth for Christ is a faith based organization the individual must have a personal relationship with Jesus Christ and be an active member of a local church.

 

Qualifications:

Exhibit Spiritual Maturity                 Passion for Christ                 Teachable

Get Along Well with Others              Self Motivated                      Computer skills and knowledge

Active in a local church                     Active Prayer Life                Confident

Demonstrate Leadership                    Creative                                Team Player

Able to Delegate to others                 Strong Organizational Skills           Good Relational Skills

Energetic                                           Confidential

 

Responsible to the Executive Director in the following key areas:                       

 

Human Resources (10%)

·      Maintain staff, volunteer & board member files in LJS                                 

·      Keep all YFC/USA HR requirements current in the Hub                   

·      Board & Staff communication support                                    

·      Assist in Recruiting volunteers for events and ministry processes                                            

 

Donor & Event Communications (25%)

·      Implement & Maintain CRM program (Bloomerang)

o  Design & Manage monthly donor communications schedule                                  

o  Oversee monthly/quarterly E-Newsletter as directed                          

o  Distribute & Edit quarterly donor newsletter                                                  

o  Design, Edit, Distribute prayer letter/email monthly                                                  

o  Develop event communications as requested                                      

Financial/Bookkeeping: (10%)

·      Utilize CRM software to manage records of YFC ministry partners            

·      Assure that all donations are properly recorded and receipted

·      Assist Bookkeeper as needed                                      

·      Provide office support for staff & projects as needed                          

YFC Youth Management System Reporting: (10%)

·      Oversee & manage YMS reporting in a timely manner

·      Keep YFC Charter reports current yearly

·      Keep all HR reporting current in IMS

Website & Marketing: (10%)

·      Launch, Update and Manage website

·      Design or solicit marketing materials upon request

Development Events (25%)

·      Assist in STS/BTS/Champions model along with local CST teams

o  Quarterly STS events/ Annual BTS event

·      Golf Scramble & Triathlon

o           Manage Event Database

o           Send mailings

o           Call & renew sponsors

o           Coordinate tasks with committees

o           Oversee rental, decoration, setup & tear down of the banquet facility/clubhouse

o           Oversee catering & serving team

o Coordinate teams (Golf)

o Get signage ready (Golf)

o Design & Manage Golfer registration process at event

·      Research and implement Social Media Giving event possibilities

·      Other fundraising activity support as directed

                                              

Personal Growth (10%)

·      Know and Understand YFC Ministries and Staff.                  

·      Communicate YFC ministry to sphere of influence.              

·      Attend weekly administrative staff meetings                                      

·      Meet regularly with Executive Director                                 

·      Grow in your role through seminars, books and other training opportunities.  

·      Grow in your relationship with Christ.

 

Other Duties as Directed within time scope

Position Requirements

Knowledge & Skills

  • Administrative/Executive Assistant experience required.
  • Work with confidential and sensitive information in a professional manner.
  • Must keep detailed records at all times and develop a highly efficient electronic and paper filing system.
  • Must be comfortable learning and utilizing YFC's Bloomerang CRM technology on a daily basis.
  • Work on any special projects as requested with the ability to prioritize and reprioritize.
  • Relationally driven with natural ability to grow and maintain relationships with significant and influential individuals both internally and externally.
  • Strong attention to detail, ability to problem solve, focus and analyze situations and data in the face of conflicting priorities and multiple demands while meeting deadlines and maintaining accuracy.
  • Ability to listen well, follow directions and work collaboratively with colleagues across many departments and ministries.
  • Self-initiated ability to analyze and improve on operations.
  • Must be comfortable with a high frequency of electronic communication.
  • Must have intermediate/advanced typing and computer skills including: Outlook, Excel, Word, PowerPoint, and general internet knowledge.

Willing to demonstrate and/or possesses the following: 

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Credentials Required & Preferred Education

  • Bachelors degree
  • Proficient in Microsoft Suite
  • Minimum 1 year of experience working in an office environment.

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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