Administrative Associate (Equip Auto)

Position Summary

GOAL: To advance the mission of Central Ohio Youth for Christ, including affiliates and subsidiaries, by providing customer service and administrative support for Equip Auto Sales.

KEY OBJECTIVES

Create and maintain timely and accurate records of all vehicle transactions including donations, purchases and sales.
Timely and accurate processing of vehicle title transfers and liaison with BMV
Timely follow up with sales leads, customer service requests and vehicle donor inquiries
Create and maintain vehicle Donor records and correspondence
Reflect personal and organizational professionalism and competence

QUALIFICATIONS

No restrictions to becoming licensed to sell cars in Ohio
Excellent written and verbal communication skills
Highly organized and detail oriented
Demonstrated proficiency with office equipment and computer software applications including MS Office and industry specific software.
Notary Public certification

SPECIFIC DUTIES

Responsibilities include, but are not limited to, the following:

Vehicle Transaction Records

Arrange and maintain schedule for vehicle pickup appointments
Prepare and maintain accurate purchase, sales and donation transaction records
Timely and accurate reporting to EAS, Shared Service and Donor Relations

Vehicle Titles

Timely and accurate processing of vehicle titles for transfer to and from Equip Auto Sales for vehicle purchases, donations and sales
Maintain Notary Public credentials and notarize titles for transfer as required in accordance with BMV requirements
Deliver and pickup titles from BMV and correspond as required

Leads and Inquiries

Timely response and follow up to all sales, customer service and donor inquiries via email, websites, text or phone calls.
Notify staff of inquiries and follow up to assure a timely response

Donor Records

Timely and accurate Donor Tracking data entry and reporting
Timely mail correspondence with donors
Maintain records as required
Prepare and submit tax documentation for sold vehicles

Professionalism

Assure that the sales office is clean, organized and professional at all times
Timely and accurate processing of receipts and other financial transactions
Provide administrative support to the EAS, Donor Relations and Shared Services teams as requested

Position Requirements

Spiritual Responsibilities:

Because COYFC and its subsidiaries are a part of the same faith-based organization and share a faith mission and set of values, we require all employees to consistently apply and live according to the religious mission and theological beliefs. Each staff member, regardless of role, is asked to:

Articulate and uphold COYFC religious beliefs and practices at work and outside of work. Each employee serves to represent the religious message and mission of COYFC (as outlined in the Statement of Faith and Mission) to the broader community.
Be ready and willing to lead and contribute to distinctly Christian activities such as devotional worship or prayer services.
Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives
Regularly pray for and share spiritual content with existing and prospective donors to COYFC

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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