Part Time Administrative Assistant

Position Summary

Administrative and Office Management

Meet, greet and direct visitors
Answer telephones and take messages
Answer emails, send faxes, and provide website correspondence
Pick up/Drop off mail at the post office
Pick up/Drop off checks and documents at Hogan Hansen
Process accounts payable
Complete filing duties (digital and physical files)
Assist with managing the student, volunteer, staff, and donor databases
Assist with managing current information on the YFC website/Impact/Knowledgebase and the Leader Journey System
Assist with onboard and offboarding of volunteers, staff, and board members and ensuring that all documents are in compliance including reviews, background checks, insurance
Order and manage office supplies, equipment, and ministry-related inventory
Copy, collate, and bind printed materials
Assist in the preparation of weekly/monthly meetings
Assist in the preparation of monthly/quarterly/annual reports
Assist with administrative projects: chartering, surveys, database information, birthday and thank you cards, promotional materials, Christmas ornaments, donor gifts, and mailings
Assist with special events/projects: Comedy Cafe, Peaches, Be the Story, bulk mailings and Newsletters
Recruit and oversee a team of volunteers to that help with special projects and mailings
Helps ensure that snacks for staff and board members are on hand
Manage and facilitate mailings
Order and manage building cleaning supplies and assist with general facility upkeep
Oversees the weekly cleaning staff
Tidies up the front office, kitchen, and boardroom on an as-needed basis
Maintain the storage room just off of the kitchenette
Ensure the scheduling of donor appointments for the Development Team
Attend training opportunities and staff retreats/conferences when appropriate

Position Requirements

Knowledge & Skills

Excellent interpersonal relationship skills, excellent verbal communication and writing skills.
Excellent organizational skills.
Ability to present oneself professionally via telephone, text, or email.
Ability to use tact, excellent judgment, and discretion.
Knowledge of Google Calendar, spreadsheets, email, and data entry.
Excellent attention to detail
Ability to establish positive, effective, and appropriate working relationships with a wide variety of individuals throughout the organization.

Willing to demonstrate and/or possesses the following:

Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Credentials Required & Preferred Education

High School Diploma or GED Required, AA Degree preferred
Proficient in Microsoft Suite, Gmail, Google Calendar, Google Drives, and Zoom

Travel Requirements:

This candidate must possess a driver’s license and be able to transport themselves to and from work, as well as travel to and from Hogan Hansen CPA firm and the post office. Staff retreat events are held quarterly and are considered mandatory. However, transportation to staff retreats is provided.

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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