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Part Time Administrative Assistant


Mason City, IA

Job Type


Posted On

May 4, 2023





Location / Chapter

Greater Iowa Area


Commensurate with Experience


25 - 30 Weekly


Position Summary

Administrative and Office Management

  • Meet, greet and direct visitors
  • Answer telephones and take messages
  • Answer emails, send faxes, and provide website correspondence
  • Pick up/Drop off mail at the post office
  • Pick up/Drop off checks and documents at Hogan Hansen 
  • Process accounts payable
  • Complete filing duties (digital and physical files)
  • Assist with managing the student, volunteer, staff, and donor databases
  • Assist with managing current information on the YFC website/Impact/Knowledgebase and the Leader Journey System
  • Assist with onboard and offboarding of volunteers, staff, and board members and ensuring that all documents are in compliance including reviews, background checks, insurance
  • Order and manage office supplies, equipment, and ministry-related inventory
  • Copy, collate, and bind printed materials
  • Assist in the preparation of weekly/monthly meetings
  • Assist in the preparation of monthly/quarterly/annual reports
  • Assist with administrative projects: chartering, surveys, database information, birthday and thank you cards, promotional materials, Christmas ornaments, donor gifts, and mailings
  • Assist with special events/projects: Comedy Cafe, Peaches, Be the Story, bulk mailings and Newsletters
  • Recruit and oversee a team of volunteers to that help with special projects and mailings
  • Helps ensure that snacks for staff and board members are on hand
  • Manage and facilitate mailings
  • Order and manage building cleaning supplies and assist with general facility upkeep
  • Oversees the weekly cleaning staff
  • Tidies up the front office, kitchen, and boardroom on an as-needed basis
  • Maintain the storage room just off of the kitchenette
  • Ensure the scheduling of donor appointments for the Development Team
  • Attend training opportunities and staff retreats/conferences when appropriate

Position Requirements

Knowledge & Skills

  • Excellent interpersonal relationship skills, excellent verbal communication and writing skills.
  • Excellent organizational skills.
  • Ability to present oneself professionally via telephone, text, or email.
  • Ability to use tact, excellent judgment, and discretion.
  • Knowledge of Google Calendar, spreadsheets, email, and data entry.  
  • Excellent attention to detail
  • Ability to establish positive, effective, and appropriate working relationships with a wide variety of individuals throughout the organization.

Willing to demonstrate and/or possesses the following: 

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Credentials Required & Preferred Education

  • High School Diploma or GED Required, AA Degree preferred
  • Proficient in Microsoft Suite, Gmail, Google Calendar, Google Drives, and Zoom

Travel Requirements:

This candidate must possess a driver’s license and be able to transport themselves to and from work, as well as travel to and from Hogan Hansen CPA firm and the post office. Staff retreat events are held quarterly and are considered mandatory. However, transportation to staff retreats is provided.

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.