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Office Manager/Bookkeeper/HR


Clifton Park, NY

Job Type


Posted On

October 30, 2023





Location / Chapter

Capital District Area




Position Summary

This position provides high-quality, holistic administrative support for the Capital District Youth For Christ chapter.

  • Maintains compliance with all organizational deadlines
  • Adheres to consistent administrative practices and works cooperatively according to capacity
  • Support systems maintenance as needed
  • Detailed financial reviews as needed
  • Support projects or tasks as assigned
  • Contribute to board meetings by assisting in preparing agendas, pre-read materials, reports
  • Assist with tracking spending throughout the fiscal year and identify variances in predetermined budget
  • Provide monthly income/expense reports to staff
  • Responsible for Month End, Quarter End, Calendar Year End and Fiscal Year End reports
  • Bookkeeping/Accounting tasks including accounts payable, bank reconciliation, bank deposits
  • Handle on-boarding process and prepare new employee files
  • Oversee the completion of compensation and benefit documentation
  • Serve as the primary point of contact for payroll
  • Ensure compliance of all personnel information and paperwork, including managing personnel record retention and annual paperwork
  • Oversee the administration of all group benefit plans according to YFC policies and procedures, plan documentation, contractual arrangements, and regulatory requirements

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.

Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.

Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.

Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. 

YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA. 

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts. 

Send resume to:

Position Requirements

Knowledge & Skills

  • Administrative/Human Resource/Bookkeeping experience required.
  • Work with confidential and sensitive information in a professional manner.
  • Must keep detailed records at all times and develop a highly efficient electronic and paper filing system.
  • Must be comfortable learning and utilizing YFC's Salesforce CRM technology on a daily basis.
  • Work on any special projects as requested with the ability to prioritize and reprioritize.
  • Relationally driven with natural ability to grow and maintain relationships with significant and influential individuals both internally and externally.
  • Strong attention to detail, ability to problem solve, focus and analyze situations and data in the face of conflicting priorities and multiple demands while meeting deadlines and maintaining accuracy.
  • Ability to listen well, follow directions and work collaboratively with colleagues across many departments and ministries.
  • Self-initiated ability to analyze and improve on operations.
  • Must be comfortable with a high frequency of electronic communication.
  • Must have intermediate/advanced typing and computer skills including: Outlook, Excel, Word, Quick Books On-Line, and general internet knowledge.

Willing to demonstrate and/or possesses the following: 

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Credentials Required & Preferred Education

  • Associates degree
  • Proficient in Microsoft Suite
  • Minimum 1 year of experience working in an office environment.
  • Minimum 1 year experience in accounting/bookkeeping
  • Minimum 1 year experiences in human resources


Medical (including vision) and Dental

403-B (optional)

Vacation Days

Personal/Sick Days

Paid Holidays

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.