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Office Assistant

Where

Indianapolis, IN

Job Type

Part-Time

Posted On

October 14, 2022

Classification

Exempt

Category

Administration

Location / Chapter

Central Indiana Area

Compensation

Negotiable

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Position Summary

The Office Assistant position requires a “hands-on” person to perform daily office functions including but not limited to restocking/reordering, mail intake, accepting deliveries, payment of contractors and monthly bills, monitoring of building systems and needed repairs. S/he will oversee building systems contracts and maintenance including HVAC, landscaping, and janitorial. S/he will work to maintain a problem free work environment.

Essential Functions

  • Prepares annual office management budget for review by supervisor.
  • Answers office phone when in office, daily retrieves voice messages and checks corporate email account daily and handles the requests or forwards the requests to the responsible parties.
  • Manages the Buildings, Grounds, and Systems to ensure a well running, problem free building for employees, guests and visitors. Systems include Security Systems, Exterior Lighting, Parking Lot areas
  • Maintains good working relationships with vendors and contractors.
  • Sources price quotes for printing needs such as employee business cards, annual reports, other communication materials and/or helps to produce/design those materials in house.
  • Manages inventory and purchase of lighting supplies, office printers and copier supplies, kitchen and bathroom supplies.
  • Manages maintenance contracts for landscaping, HVAC systems, Copiers / Printers, Document Shredding, Janitorial.
  • Issues and stores keys.
  • Ensures delivery of outgoing mail to courier or post office and retrieves incoming mail from PO Box.
  • Update, monitor and manage archival documents for YFC USA.
  • Helps facilitate all staff meetings by setting up and running the technology and systems required for meetings, ordering any needed food and printing any needed materials for distribution.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Position Requirements

Knowledge & Skills

  • Demonstrated ability to work and communicate professionally, verbally, and in written form with internal staff and external customers.
  • Demonstrated customer service excellence
  • Experience in vendor management/performance and negotiation of contracts, including analyzing of RFPs and vendor bids to establish best course of action.
  • Experience with vendor management and contracts.
  • Ability to track expenses and work with a budget.
  • Must be available to be on-call after hours to respond to emergency situations.
  • Must be able to work independently and exhibit initiative to solve problems, including tracking situations until appropriate resolution is achieved.
  • Must have car and Valid IN drivers’ license.

Willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).  

Credentials Required & Preferred Education

  • Must be High school graduate; Some college preferred
  • Minimum 5 years progressively responsible experience in related field, i.e., building and facilities management/or facilities management (additional education may be substituted for some experience).
  • Microsoft Office skills including Outlook, Word, Excel, Access, and Outlook.

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Benefits

Our benefits package includes:

  • Paid Time Off Program
  • Health & Welfare Benefits

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.