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Event Specialist

Where

Remote

Job Type

Full-Time

Posted On

July 8, 2022

Classification

Exempt

Category

Marketing & Communications

Location / Chapter

YFC USA National Service Center

Hours

40

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Position Summary

Position Summary

The Event Specialist will ensure the successful delivery of all events and requisite tasks within the Projects & Events department of YFC USA.

Essential Functions

Event Leadership

  • Responsible for events to be delivered according to the established Event Charter. 
  • Responsible to plan and execute each event according to the Event Charter. Documents such as event summaries, charters, logistics maps and project plans will be required according to established procedures. 
  • Form and lead, event and content teams. These teams will be self motivated, be creative, ensure the integration of YFC’s cultural attributes, and be accountable to deliver the chartered event.
  • Contribute to a team environment where YFC’s cultural attributes are fully realized and work support is easily given and gained
  • Develop new and existing relationships with potential and current event stakeholders and project sponsors.,
  • Assignment of minimum essential personnel for event delivery according to established event charters.
  • Ensure all personnel are appropriately assigned to specific event tasks according to project procedures.
  • Provide clear, succinct, and professional communication to all event stakeholders. Inspire confidence with both internal and external event partners. 
  • Provide clear direction to event teams and hold them accountable according to scope/quality, timeline, and cost expectations.
  • Responsible for all onsite event activities.
  • Responsible to debrief event with all stakeholders, document lessons learned, and provide updates to documents in advance of future or concurrent event cycles.
  • Mitigate risk through coordination with the Risk and Legal team. Record and mitigate identified risks accordingly. Mitigate risk through contracting procedures. 

Financial Leadership

The Event Specialist will be responsible to and proactively manage assigned budgets for events within the Projects & Events department.

  • Contribute towards budget drafts in planning stages of event preparation and NSC annual planning cycle. 
  • Detailed understanding of approved event budgets
  • Responsible to coordinate with event team members and Lead Event Specialist to ensure budget performance meets or exceeds expectations
  • Proactively works with outside event vendors to ensure services promised/rendered are within budgeted range
  • In coordination with the Risk and Legal Department, solicit, negotiate and ensure adherence to all contracts and agreements with properties and other vendors.
  • Proactively adjust revenues and expenses to ensure net objectives are upheld without impacts to quality.

Support of the National Service Center and Strategic Plan

  • Lead or contribute to matrixed work as assigned
  • Abide all deadlines and procedures
  • Complete routine tasks (task list documents, use of systems, performance review, budget processes etc.)

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

YFC Cultural Attributes

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Position Requirements

Knowledge & Skills

  • Knowledge and demonstrated skills in each of Youth for Christ’s Cultural Attributes (Christ-Centered, Kingdom Inspired Diversity, Joyful Camaraderie, Relentless Trust, Enduring Humility and Courageous Faithfulness)
  • Strong technical knowledge
  • Strong organizational skills
  • Project management experience
  • Meticulous attention to detail
  • Multi-tasker with strong work ethic
  • Superior interpersonal skills
  • Creativity
  • Strong communication skills

Credentials

  • N/A

Required & Preferred Education

  • Associates Degree or equivalent event experience
  • Minimum one-year event experience

Physical Requirements

  • Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.
  • Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer.  
  • Occasional exertion of lifting up to 50 lbs. Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies.
  • The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.
  • Ability to stand on your feet for at least 8 hours a day.

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Benefits

Our comprehensive benefits package includes:

Paid Time Off Program

  • 10 days paid vacation
  • 10 roll-over sick days
  • 10 paid holidays
  • Paid week off between Christmas and New Years

Health & Welfare Benefits

  • Long Term Disability
  • 403(b) Retirement Savings Program & Matching Contribution starting at 3% after year on

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.