Executive / Development Assistant

Position Summary

Position Summary

To provide direct administrative support to CIYFC Executive Director. Support the work of the strategic and development plan, aid projects, and initiatives as assigned

Executive Support

Manage schedule, event, and other support priorities
Appropriately handle confidential information
Meeting support with strong pre/post communication, notes, and other aids
Proactively improve coordination and support of division

Development Support

Manage donor information and reporting through Salesforce
Support the Executive Director in fund development
Manage the City Life Wheels Donation process
Provide basic human resources for internal operations
Execute the financial management and human resources between CIYFC and YFCUSA
CIYFC Board support
- Management of Boardable
- Catering
- Support Secretary through minute taking

Additional duties as needed

Primary Stewards

Employees may be assigned a Primary Steward of any of the following: Volunteer(s), Donor(s), Vendor(s), Chapter(s), Process, Standard and Best Practices (PSBPs). Specific assignments for the Primary Steward will be listed in the Task List. All Employees are assigned the role of Secondary Steward, which plays a supporting role to the Primary Steward to serve a chapter in a specific way, for a specific timeframe as determined by the Primary Steward. Secondary Stewards can be assigned to focus on specific management issues like YFC compliance, legal, risk, strategic planning, fund development coaching, staff development coaching, new ministry site development, process stewardship or a variety of other equipping roles.

Personal Growth

It is our desire that you excel - in your ministry and personally - and the key is to commit your heart to love God and seek Him first, above anything. All staff are expected to spend daily time in prayer and Bible study, actively participate in a home church, and maintain social relationships that will not hinder spiritual growth.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
Participate and lead regular times of prayer, devotion, and worship as a regular aspect of your role within YFC.
Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps, and events.
Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.
YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fundraising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Position Requirements

Knowledge & Skills

Superior knowledge of Salesforce
Extensive knowledge of Microsoft Excel and Word
Exceptional verbal and written skills, and experience and/or interest in partnership development
Excellent organizational skills and strong attention to detail with multiple moving projects
Excellent mathematical/financial tracking skills
High degree of professionalism and sensitivity to executive's availability (personal and work-related commitments) in dealing with diverse groups of people (staff, leaders, donors, etc.)
Proactive: ability to anticipate needs, events, or issues that may arise
Maintains a high level of integrity, confidentiality, and discretion

Willing to demonstrate and/or possesses the following:

Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment, and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable, and respect of others’ experiences. (Kingdom Inspired Diversity).

Credentials Required & Preferred Education

High School or GED required
Associates degree preferred
5+ years of experience supporting executives

Benefits

Paid Time Off Program

10 days paid vacation (year one)
10 roll-over sick days
10 paid holidays
Paid week off between Christmas and New Year

Health & Welfare Benefits

LTD
403(b) Retirement Savings Program
Matching retirement starting at 3% after year one

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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