Administrator - Youth For Christ

Position Summary

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our ministry. This role is essential in ensuring smooth administrative processes, maintaining accurate records, supporting volunteer and donor engagement, and enhancing communication efforts. The ideal candidate is detail-oriented, tech-savvy, and passionate about supporting ministry work behind the scenes.

Position Requirements

Key Responsibilities:

Volunteer & Staff Support

- Oversee volunteer onboarding and ensure compliance with annual requirements (e.g., background checks, training).

- Maintain updated databases for volunteers, staff, and ministry contacts.

Administrative & Office Duties

- Make copies and deposit checks weekly.

- Format, print, and mail monthly support letters by the 15th of each month.

- Transition physical mailings to email communications to reduce costs.

- Keep mailing and email lists current for monthly communications.

- Assist with miscellaneous printing needs (e.g., pledge cards, flyers, business cards).

Data Management & Reporting

- Collect and upload monthly ministry statistics into the YFC/USA Impact system.

- Maintain updated monthly contributions reports for all staff.

- Ensure year-end donor receipts are prepared and distributed.

Communication & Coordination

- Email board members meeting agendas, minutes, and financial reports ahead of meetings.

- Assist with organizing monthly youth minister networks.

- Support donor appreciation efforts through thank-you cards, emails, and calls.

Event & Fundraising Support

- Assist in planning and executing fundraising events and activities.

- Update and post job descriptions on the YFC/USA website and other platforms.

Digital & Social Media

- Help set up, manage, and update the organization’s Facebook/IG/LinkedIn pages.

Qualifications:

- Proven experience in administrative or office support roles.

- Strong organizational and time management skills.

- Proficiency in Microsoft Office Suite and database management.

- Excellent written and verbal communication skills.

- Ability to handle confidential information with discretion.

- Familiarity with nonprofit or ministry environments is a plus.

Preferred Skills:

- Experience with donor management systems and email marketing tools.

- Basic graphic design or social media management experience.

- Comfort with learning new software and digital tools.

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

Apply