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Administrative and HR Lead

Where

Fort Wayne, IN

Job Type

Full-Time

Posted On

January 11, 2023

Classification

Non-Exempt

Category

Administration

Location / Chapter

Northern Indiana Area

Hours

40

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Position Summary

PURPOSE

Provide administrative support to ensure efficient operation of the office. Organize, coordinate and carry out human resource projects and processes. Support the staff through a variety of tasks related to organization and communication.

 

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Hospitality

  • Make guests feel cared for and welcomed by answering the door, answering phones, and managing welcome screen

HR

  • Lead and manage the hiring process, ensuring that hiring and onboarding best practices are being followed
  • Collect & organize new hire documents
  • Assist with onboarding items as needed
  • Distribute health insurance & other benefits
  • Track paid time off
  • Assist with and track performance reviews
  • Lead & manage the termination process and conduct exit interviews
  • Implement HR management policies set forth by the national office
  • Ensure health & safety regulation standards are being met
  • Organize, maintain & update employee information as needed
  • Work with the COO for any risk management issues

Oversee the Ministry Leader Process

  • Lead & manage the application process for all potential volunteer ministry leaders, ensuring that best practices are being followed
  • Keep ministry leader information up to date
  • Assist the grant writer with ministry leader info needed
  • Verify that annual updates are completed for national chartering

Impact Reporting

  • Complete monthly & quarterly reports for the national office
  • Complete annual chartering reports for the national office

Business/Office Management

  • Maintain sufficient amount of office & kitchen supplies
  • Manage facilities projects 
  • Act as primary liaison to ministry staff for office needs
  • Set up lunch and details for meetings
  • Open checks and prepare deposits on a daily basis
  • Lead in managing office vendor relationships including IT, maintenance, video conferencing, etc. 

Staff Training/Conferences Coordination

  • Sign up staff for conferences/training
  • Book hotels
  • Coordinate conference registration for staff and guests

Building & Tenant Management

  • Manage building issues, building projects, and tenants at our main office & City Life

Calendar Management

  • Keep the master calendar updated with events, conferences, etc.
  • Assist in coordinating meetings by comparing individual calendars for teams

Asset Management

  • Manage maintenance, check-in and check-out of vehicles, technology, and other shared supplies

Filing Projects & Confidential Material Management

  • Assist Finance Lead and others with file management

Finance Assistance

  • Assist the Finance Lead with donations processing and updates in Salesforce

Staff Tracking (stats, Impact, prayer, staff attendance, etc.)

  • Track stat sheets submitted weekly

SPIRITUAL RESPONSIBILITIES

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage lifelong disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of and a minister of the Gospel, YFCNIN expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of facial expression.

Additionally, YFCNIN leaders will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established YFC process, and/or ordained by an outside body recognized by YFC USA.

Position Requirements

KNOWLEDGE & SKILLS

  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize tasks
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in Google Suite, Microsoft Office, Salesforce

EDUCATION

  • Preferably a bachelor’s degree

CULTURAL ATTRIBUTES

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults foster healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Click here to see the full job description.

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.