Back to all Jobs

Administrative Assistant

Where

Fort Wayne, IN

Job Type

Part-Time

Posted On

April 22, 2022

Classification

Non-Exempt

Category

Administration

Location / Chapter

Northern Indiana Area

Hours

15-25hrs/wk

Share:

Position Summary

PURPOSE

This position exists to advance the mission of Youth for Christ of Northern Indiana (YFCNIN) by assisting our main office staff with various projects and tasks as needed.

 

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Assist with the following areas as needed:

Donor Processing

  • Donation management
    • Accept donations and pledges, process and deposit all forms of payment, and input donations and donors into development database
  • Database management
    • Ensure cleanliness and accuracy of donor database
  • Donor information management
    • Update donor information in the cases of address changes, death, and change in family status, etc.

Finance 

  • Expense and payables processing
    • Track & record financial transactions
  • Cut checks from invoices and check requests
    • Produce checks to pay vendors, employees, and ministry leaders for services/expenses incurred
  • Program revenue bookkeeping
    • Receive, deposit, and record revenue for trips, events, and programs

 

Ministry Leader Process

  • Data entry and management
  • Assist with various aspects of the ministry leader process

HR 

  • Keep staff and ministry leader information up to date
  • Post jobs to Indeed
  • Track expiration dates and set calendar reminders for each
  • Data entry and management 
  • Assist the HR Lead with various projects

Miscellaneous

  • Assist with other administrative tasks as assigned within the office & at the direction of the Executive Administrator

SPIRITUAL RESPONSIBILITIES

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage lifelong disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of facial expression.

Position Requirements

Youth for Christ is a Christian faith-based, 501c3 organization that requires all staff to be actively living out their Christian faith and committed to a local church body.

 

EDUCATION & EXPERIENCE

  • Administrative or assistance experience

QUALITIES/SKILLS WE VALUE

  • Servant leader
  • Attention to detail 
  • Strong organizational skills
  • Excellent communication skills
  • Work with confidential and sensitive information in a professional manner
  • Problem solver
  • Willingness to learn
  • Quick learner of technology & programs

SOFTWARE UTILIZED

  • Google Suite
  • Microsoft Office
  • Salesforce
  • Raiser’s Edge
  • Adobe Acrobat

CULTURAL ATTRIBUTES

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults foster healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)

  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)

  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)

  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)

  • Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Click here to see the full job description.

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.