Administrative Assistant - Youth For Christ

Position Summary

The Administrative Assistant coordinates and provides high-quality administrative support to the Executive Team.

Support of Executive Team includes:

Facilitate routine communications between departmental staff inclusive of meetings and appointments.
Maintains and tracks compliance with all organizational and/or divisional deadlines, calendars, systems and digital files (includes converting paper documents to digital as needed).
Actively promotes a healthy and robust culture according to YFC’s Cultural Attributes.
Support systems maintenance as needed
Detailed financial reviews as needed
Support projects or tasks as assigned
Maintain all mailing lists - physical and email
Completes mailing of any welcome gifts for donors, volunteers in a regular, timely fashion
Assists with monthly newsletter as needed
Assists with handwritten communication with volunteers from welcome letter to birthday cards
Completes reports as needed
Central hub for all prayers lists and prayer teams; communicates with virtual prayer team
Maintains inventory for all print items for all ministry locations; reorders as necessary

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
Participate in regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
Model empathy, humility and care for all people.

YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Position Requirements

Knowledge & Skills

Independence – Perform tasks autonomously, using sound judgment and decision-making skills.
Professionalism – Demonstrate maturity, punctuality, and responsibility.
Organized – Meticulous in performing clerical duties such as keeping files, folders, and schedules in proper order.
Time management – Completes tasks without letting anything drop and while juggling multiple tasks at once. Prioritizes to meet critical deadlines.
Interpersonal skills – Communicates well with everyone in the office helping to foster a positive work environment.
Written communication – Demonstrates strong writing skills, proper grammar, and attention to detail in written communication.
Verbal communication – Possesses strong verbal communication skills.
Attention to detail – Completes work without errors.
Adaptability – Actively trouble shoots unexpected problems, able to pivot quickly when needed.
Work with confidential and sensitive information in a professional manner.
Work on any special projects as requested with the ability to prioritize and reprioritize.
Must be comfortable with a high frequency of electronic communication.
Must have intermediate/advanced typing and computer skills including: Outlook, Excel, Word, PowerPoint, and general internet knowledge.

Willing to demonstrate and/or possesses the following:

Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Credentials Required & Preferred Education

Proficient in Microsoft Suite
Minimum 1 year of experience working in an office environment.

Benefits

Eligible for Vacation
Able to work remotely up to 50% of time
Joining a dynamic, energetic, grace-filled team!

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.

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