Back to all Jobs

Donations Processor / Administrative Assistant

Where

Mason City, IA

Job Type

Part-Time

Posted On

December 22, 2022

Classification

Non-Exempt

Category

Financial

Location / Chapter

Greater Iowa Area

Compensation

$15-$20 per hour

Hours

30

Share:

Position Summary

Essential Functions

The Donations Processor/Administrative Assistant exists to advance the mission of Greater Iowa Youth For Christ by serving as a donations processor for the GIYFC Chapter in addition to providing administrative support. Qualified candidates must have a heart for serving others, be detail-oriented, comfortable with basic math, be organized, and a self-starter. Additionally, this candidate must possess strong relational skills and be proficient in both written and verbal communication.  

Donations Processing

  • Oversee the donation receipting process for all donations
  • Responsible for mail merging, printing, and prepping of all donation receipts
  • Ensure that donors who prefer electronic receipts receive them from the software in a timely manner
  • Accurate record keeping and organizational skills
  • Review the accuracy of receipts and report the completion of receipts
  • Work closely with the Operations Director to understand general ledger codes for income and expense coding
  • Pick up and deliver documents from Hogan Hansen
  • Pick up and drop off mail at the USPS in Mason City
  • Deliver bank deposits to First Citizens Bank and NSB Bank in Mason City
  • Regular communication with GIYFC’s assigned accountant at Hogan Hansen

Administrative and Office Management

  • Meet, greet, and direct visitors
  • Answer telephones and take messages
  • Answer emails, scan documents, and provide website correspondence
  • Complete filing duties (digital and physical files)
  • Assist with administrative projects: chartering, surveys, database information, birthday and thank you cards, promotional materials, Christmas ornaments, donor gifts, and mailings
  • Assist with special events/projects: Comedy Cafe, Peaches, Be the Story, bulk mailings and Newsletters
  • Attend training opportunities and staff retreats/conferences when appropriate
  • Managing the YFC Master Calendar

Cross-Trained on the Following Duties to cover absences

  • Process accounts payable
  • Assist with managing the student, volunteer, staff, and donor databases
  • Assist with managing current information on the YFC website/Impact
  • Assist in Facility reservations/bookings
  • Assist with monthly financial report distribution to staff
  • Order and manage office supplies, equipment, and ministry-related inventory
  • Helps ensure that snacks for staff and board members are on hand
  • Manage and facilitate mailings
  • Order and manage building cleaning supplies and assist with general facility upkeep
  • Oversees the weekly cleaning staff
  • Tidies up the front office, kitchen, and boardroom on an as-needed basis
  • Maintain the storage room just off of the kitchenette

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
  • Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

YFC Cultural Attributes

Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possesses the following:

  • Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
  • Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
  • Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
  • Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
  • Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

Position Requirements

Knowledge & Skills

  • Excellent interpersonal relationship skills, excellent verbal communication and writing skills.
  • Excellent organizational skills.
  • Ability to present oneself professionally via telephone, text, or email.
  • Ability to use tact, excellent judgment, and discretion.
  • Knowledge of Google Calendar, spreadsheets, email, and data entry.  
  • Excellent attention to detail
  • Ability to establish positive, effective, and appropriate working relationships with a wide variety of individuals throughout the organization.
  • Ability to learn/train on a variety of computer software programs including CMS data input, Online donation processing systems (Giving Fuel and Salesforce), as well as Microsoft and Google Suite programs.

Credentials Required & Preferred Education

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Benefits

  • Flexible scheduling
  • Ten paid days off per year (fifteen after five years)
  • Five sick days
  • 3% IRA match
  • Week off between Christmas and New Year's Day

EOE Statement

YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.

We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.